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Improve Work Productivity At Your Office

The best way to ensure that the work product produced at your office is top-notch in every way is to create an employee-approved environment. In other words, make sure that those who are a part of your company find your practices to be most optimal to their workday. You want the people who are most affected by the work environment to have their say in what procedures are in effect. Here are four easy ways to create an employee-approved work environment and ones which you’ll feel good about bringing up with your employees for their approval.Chicago Office Space

Create a Quiet Workspace

The best way to ensure employee productivity is to create a quiet workspace. With so many office distractions, it’s vital to create a workplace where your employees can concentrate and focus on their work. In this case, an open office space layout may not always be best. If it’s possible to set up noise-blocking cubicles or even seat employees in their own individual offices, you will find that productivity will be a given and your employees are sure to thank you for that feature.

Maintain a Welcoming Work Environment

In addition to creating a quiet workspace, you also want to ensure that the office environment is a welcoming one. Eye-catching wall art and plants will create a welcoming feel to the office space. It’s also helpful if your break room is stocked with coffee and the occasional breakfast treats, which will help your employees to be comfortable and happy being an employee within your company. It will often be the little things which make a world of a difference.

Arrange the Office Space So All Amenities Are Close By

Employees also appreciate an office space layout where amenities are situated close by. Copiers, fax machines and even restrooms which are in a semi-close environment will be advantageous to employees and make their work environment a more accessible one.

Ensure That Office Furniture Is Comfortable and Useful

It’s also important to select office furniture which will be comfortable for your employees. After all, many office employees are at work 8, 10, even 12 hours a day, so you want to be sure that you create a comfortable office space where the seating is inviting, the desk setup is convenient for your workers to access on a daily basis and more. An employee who has a proper office setup, which includes comfortable furnishings which are convenient and useful, is one who will be a productive worker and an asset to your company or corporation.

Employees not only want to be appreciated in the workplace but they also want to be provided with an office setup which will offer the most comfortable and useful features possible. If your employee has what they need in their individual office space on a daily basis, they will best be able to carry out their duties and produce a work product which you will be proud to offer to your clients. In addition, by making sure your employees are comfortable, you will be showing those individuals that you are dedicated to making the workplace a welcoming and productive one.


Office Leasing: Understanding Rentable vs. Usable Square Footage

photographer-349921_1280When you lease commercial property to be used as office space, your future landlord will mention terms such as rentable square footage and useable square footage when speaking about the rental cost. As opposed to having a single rent figure, these square footage calculations are used to determine just how much you’ll pay for your office space.

In the same discussion, common area costs will come up as well. Commercial tenants not only have to pay for the space that they use alone but also share the cost for maintaining the common areas with other tenants. The calculations may be a bit intimidating at first, however, with the right background information and a good tenant representative by your side, you’ll be able to figure out the details in no time.

What is Useable Square Footage?

When you want to calculate useable square footage, this will be the figure relating to the amount of space which you actively use. For example, your useable square footage is the square footage of your single office within an office building, if you lease an office space of this type.

What is Rentable Square Footage?

Rentable square footage is the amount of space which will include your office but also the restrooms, closets and other areas.

What is the Common Area Factor?Office Lease Renewal

The common area factor is the amount of space which is shared by all office space tenants. This will include bathrooms, cleaning closets, lobbies, copy rooms and other shared sections of the office building. There are two main types of common areas: floor common area and building common area. The floor common area is the amount of tenant common areas which are located on your floor while the building common area is the part which everyone within the building shares. These two figures are added up to equal the total common area factor.

How Do These All Add Up?

Calculating the square footage figures can be difficult for new office space tenants but tenant representatives are well-versed in these types of calculations and will gladly help you to calculate the figures with ease. The basic calculation is rentable square footage = useable square footage x (1 + add-on %). The add-on percentage can be calculated this way: rentable square footage/useable square footage – 1. The add-on percentage is sometimes substituted with a common area factor percentage and you can determine which percentage your prospective landlord uses simply by inquiring with them.

These factors show that there is much more to commercial office space rent than just a flat figure. There are distinct calculations which go into determining commercial office space rent and these figures will dictate how much you pay for an office space you use as well as common areas which you share with other tenants. Understanding these figures is much easier to do when you have a tenant representative along with you for any and all negotiations. Your tenant representative will explain these factors in layperson terms and help you out with any questions which you may have along the way.

What Are Your Signage Options When Signing Your Office Lease

When you lease or buy commercial office space, you’ll want to advertise your presence at the location in one way or another. When you buy the office space, you will usually have countless options as to signs on and around the premises. However, if you lease commercial office space, there may be restrictions in place concerning placement of signs or even restrictions stating that no signs are allowed and you are basically a hidden entity from those passing by. This is why it’s important to ask about signage options, requirements and restrictions before you sign the lease.

Why Is Signage Important?

First and foremost, you want the proper signage outside of the leased commercial office space advertising your business so customers can find you, whether they are current customers or prospective ones. When you have the proper signage, your customer base will improve as will your business’ income. This type of advertisement is the easiest way to draw people in and a cost-efficient method as well.

Why Might Landlords Restrict the Use of Signs?

There are a few different reasons why landlords may restrict the use of signs by their commercial tenants. First, they may not have the room to allow all tenants to put up signs, especially if there are many office space tenants within the building. Also, there may be city restrictions and zoning laws regarding signage, which wouldn’t be the landlord’s fault but simply something which prevents the tenant from advertising at the building. In addition, the landlord may not want a bunch of signs all over the building and simply restrict signage for that purpose alone. These are some of the more common reasons why landlords don’t want signs on their property.

How Does the Tenant Go About Getting Their Sign Up and Presence Known?

The best way to get your sign posted, whether it is a stand-alone sign only promoting your business or your name on a large sign alongside all of the other office tenants within the building, is to negotiate properly with the landlord during the lease negotiations. Some landlords will be flexible with regard to signage and, in this case, getting your sign posted is not a big deal. However, for other landlords who may be more hesitant to allow signs, you’re going to want to negotiate this factor prior to signing the lease.

If the landlord refuses to allow you to put up a stand-alone sign, see if they would agree to an addition to a sign already posted which has other office space tenants listed on it. This shouldn’t make or break the lease deal, however, if it is that important to you as a tenant, which it should be, try to work with the landlord to get some sort of signage posted. After all, if people don’t know where you are located or new customers can’t come across your business with ease, this will hurt you as a business owner. Negotiation is key so try to work with the landlord to secure some type of signage along with your commercial office space lease.

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Assignment & Subletting Clauses Are Necessary in Office Space Leasing

Office SpaceThe steps one must take to lease commercial office space are plentiful in number. Once you find the perfect office space to lease, you then have to delve into the lease terms and negotiations to ensure that the arrangement is beneficial to you, the tenant. The commercial lease has many terms to read through and there are certain clauses which must be included in order to properly protect you as a tenant. Two clauses in particular which are a must when it comes to lease inclusion include the assignment clause and subletting clause.

When you enter into a lease, you never know what the future may bring. Most business owners would like to believe that they will be in the leased premises to the end of the lease term but this is not always the case. Instances may arise where exiting the commercial office space ahead of the lease term expiration is a necessity. This is where assignment and sublease clauses will come in handy.

Understanding Assignment and Sublease Clauses

With both of these clauses, the current tenant may have another tenant move into their position under the current lease. With an assignment, the tenant will assign the remainder of their lease term to another tenant. From that point forward, the initial tenant is no longer involved with the lease agreement. As for a sublease situation, the initial tenant will have a new tenant take their place in the lease but the initial tenant will still be responsible for any payments which the landlord does not receive from the subletting party. In general terms, an assignment clause is more favorable to a tenant than a subletting clause as it allows the tenant to be done with the lease once and for all as soon as the new tenant enters the picture.

How the Inclusion of These Clauses Will Safeguard the Tenant

Both of these clauses will safeguard the tenant by providing them with a way out of the lease agreement, in some form, should they need to move out for any reason. No business owner expects that they will have to leave prior to the lease term but there are certain instances which may occur that make it necessary to assign or sublet the remainder of the lease to another party. When the clauses are included within the lease, this provides an option for the tenant, if it is needed.

Landlord May Insert Various Requirements in the Assignment and Sublease Clauses

There may be certain specifications included within these clauses to help protect the landlord’s financial security should an assignment or sublease take place. The landlord may require that the new tenant is financially secure and will be able to pay rent when due. There may also be some added fees that the current tenant must pay to the landlord in order to ascertain the financial stability of the new tenant, such as fees for credit checks, etc. All of these factors can be discussed during lease negotiations to ensure that both parties are safeguarded in the arrangement.

Always review your lease prior to signing it and make sure that an assignment and/or sublease clause is present and will benefit you as the tenant.

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Affordable Office Space Lease: Considerations To Follow

chicago office space listingsA lot of consideration goes into leasing commercial office space. This is not a small-term or residential lease, so you want to be sure that the office space you select is one which will fit your needs as well as your budget. Not sure how to accomplish this goal with certainty? The following three factors are important considerations to take note of when leasing affordable office space and ones which will greatly help with the final decision.

Structure and Layout Will Dictate Price

When searching the various office space leases, keep in mind that the structure and layout will dictate how much you spend on the overall lease cost. You want to consider if you are going to embark on any structure changes and how much that will cost you. An office space which is ready to go and needs little revision to the structure or layout will save you money and be the most cost effective lease arrangement.

Location Is a Determining Factor with Lease Cost

Where your prospective office space is located will be a factor in how much you pay. Consider the desired location carefully when you search as this can save money. By moving a short distance away and refocusing your search on a neighboring area, but still one which is beneficial for your business, will oftentimes offer a reduced cost. How much an office space landlord charges for rent will depend on the location and the demands associated with it. If you are considering two different locations, where one will be more cost effective, consider the pros and cons to see if the less expensive location will be just as efficient as the pricier one. This will save money and leave you with an office space location which is reasonable in price and will serve your company just as well.

Lease Terms Can Coincide with a Reasonable Price

Chances are that the landlord will have a set price in mind for the lease. However, this doesn’t mean that terms are non-negotiable. The more beneficial the lease terms are for the tenant, the higher the lease price may be. With that said, the future commercial tenant must always negotiate for the best possible terms and still aim for a reasonable price. No lease terms are concrete and everything is up for negotiation when it comes time to discuss the lease. The tenant should always broach favorable lease terms and seek out an affordable lease cost while obtaining exactly what their company needs in an office lease.

Finding an affordable office lease is not an unattainable goal. It can be achieved by choosing an appropriate structure and layout for your office space, picking the right location which will also be cost effective and making sure that you get all of the lease terms to suit your needs and the needs of your company. Although commercial office space leasing may be competitive in certain areas, there are still plenty of options to choose the best office space lease which will accommodate your company or corporation perfectly without having to pay a fortune.